Certificate of Insurance Tracking
If a sub's COI is expired, missing, or wrong - and something goes wrong on your job site - you're exposed. COIMonitor shows you exactly who's covered and who isn't, before it becomes your problem.
Used by contractors, property managers, and operations teams managing 10–50 subcontractors
The problem
Tracking COIs in spreadsheets or email isn't just inefficient. It's a liability.
A COI that lapsed two months ago looks identical to a valid one in your inbox. Without active tracking, you won't know until an incident forces you to find out.
COIs get forwarded, replied-to, and forgotten. When you need to prove a sub was insured on a specific date, hunting through old email threads is not a defense.
If your compliance answer is "I think we're fine," that's not compliance. One incident with an uninsured sub can trigger a lawsuit, a claim denial, or both.
The solution
COIMonitor gives your team a single, live view of every subcontractor's insurance status. Not a folder. Not a spreadsheet. A compliance dashboard that tells you who's safe to work with and who isn't.
When you need to verify coverage fast, the answer is one click away.
Get notified with enough lead time to follow up - not after the work is already done.
See which subs haven't submitted a COI at all, so you're never unknowingly exposed.
If something goes wrong, you have a record of compliance review - not just a vague memory.
Upcoming expirations
Features
COIMonitor is built for one purpose: making sure you never unknowingly work with an uninsured subcontractor again.
Attach COIs directly to each subcontractor record. When you need to prove coverage existed on a specific date, you're not sifting through email. The document is right there.
Get notified 30, 60, or 90 days before a COI expires. Enough time to follow up, get a renewal, and avoid the gap where your exposure lives.
Every subcontractor shows a clear status: Compliant, Expiring, or Missing. Open the dashboard and know - in seconds - whether you're exposed right now.
Every subcontractor. Every certificate. Every expiration date. In one view. So no one slips through unverified while work is already underway.
How it works
No training. No complicated configuration. You'll have full visibility into your subcontractor compliance the same day you start.
Build your roster in minutes. Add each sub by name, trade, and contact. Import your existing list if you have one.
Upload the certificate, enter the expiration date, and note the coverage amounts. COIMonitor tracks the rest automatically.
Your compliance dashboard updates in real time. You'll be notified before anything expires, so no one works a job with a lapsed certificate again.
Why COIMonitor
Not enterprise software. Not a bloated insurance platform. If you manage 5 to 50 subcontractors, this is built at exactly the right scale - without the overhead.
The workflow reflects how operations and project managers actually handle subs - not how a software vendor imagines you do. It takes minutes to learn.
No configuration required. No reports to build. Open the dashboard and you'll instantly see who's compliant, who's expiring, and who's a risk. That's the whole point.
Designed for
Early Access
Most teams who sign up discover at least one subcontractor with expired or missing coverage within the first week. Get early access and see where you actually stand.
The risk isn't hypothetical. It's the expired certificate you don't know about yet. COIMonitor gives you the visibility to close that gap - before it costs you.
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